This Privacy Policy outlines how Archery New Zealand Incorporated (“we,” “our,” or “the organisation”) collects, uses, discloses, and protects your personal information in connection with your use of our community forum at https://discussion.archery.org.nz. We are committed to protecting your privacy in accordance with the New Zealand Privacy Act 2020.

What information do we collect?

Registration Information: When registering on our site, you may be asked to enter your name and e-mail address. You may, however, visit our site without registering, although full participation in the community forum requires registration. Your e-mail address will be verified by an email containing a unique link. If that link is visited, we know that you control the e-mail address.

Posting Activity: When registered and posting, we record the IP address that the post originated from. This is for security and moderation purposes.

Server Logs: We may also retain server logs which include the IP address of every request to our server, the date and time of the request, the pages accessed, and browser information. This information is primarily used for technical administration, security auditing, and to understand how our site is used.

Cookies: As described further below, we use cookies to enhance your experience and gather information about site usage.

What do we use your information for?

Any of the information we collect from you may be used in one of the following ways, in accordance with the principles of the Privacy Act 2020:

  • To personalize your experience: Your information helps us to better understand your interests and tailor the community forum to your needs.

  • To improve our site: We continually strive to improve our site offerings based on the information and feedback we receive from you.

  • To improve user support: Your information helps us to more effectively respond to your support requests and inquiries.

  • To send periodic emails: The email address you provide may be used to send you important information, notifications that you request about changes to topics or in response to your user name, respond to inquiries, and/or other requests or questions related to the community forum. You will be given the opportunity to opt-out of non-essential communications.

  • For community moderation and administration: Information such as IP addresses may be used to enforce our community guidelines, prevent abuse, and ensure the security and integrity of the community forum.

  • For statistical analysis: We may use aggregated, non-personally identifiable information for statistical analysis to understand user behaviour and improve the community forum.

We will only use your personal information for the purposes for which it was collected, or for directly related purposes where you would reasonably expect such use.

How do we protect your information?

We implement reasonable security safeguards to protect your personal information against loss, unauthorised access, use, modification, disclosure, or other misuse. These measures include technical and organisational security measures. However, please be aware that no method of transmission over the internet or method of electronic storage is completely secure.

What is your data retention policy?

We will retain your personal information only for as long as necessary to fulfil the purposes for which it was collected, or as required by law.

  • We will make a good faith effort to retain server logs containing the IP address of all requests to this server no more than 90 days.

  • Registration information will be retained for as long as your account is active or as needed to provide you services. If you close your account, we may still retain certain information for legitimate business purposes (such as record-keeping, enforcing our terms, and resolving disputes) or as required by law.

  • Content you post on the community forum will generally be retained, as it forms part of the community’s shared knowledge, unless removal is required by our community guidelines or legal obligations.

Do we use cookies?

Yes. Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your web browser (if you allow). These cookies enable the site to recognize your browser and, if you have a registered account, associate it with your registered account.

We use cookies to:

  • Remember your preferences: This helps us to personalise your experience on future visits.

  • Understand and save your preferences for future visits.

  • Compile aggregate data about site traffic and site interaction: This allows us to improve our site experiences and tools in the future.

  • Track user sessions: For the proper functioning of the community forum.

We may contract with third-party service providers to assist us in better understanding our site visitors. These service providers are not permitted to use the information collected on our behalf except to help us conduct and improve our business.

You can manage your cookie preferences through your web browser settings. You can choose to disable cookies, but this may affect your ability to fully use the features of our site.

Do we disclose any information to outside parties?

We will only disclose your personal information to third parties in accordance with the Privacy Act 2020. This may include:

  • Trusted third parties who assist us in operating our site, conducting our business, or servicing you: These parties will have agreed to keep your information confidential and will only process it for specified purposes under our instructions. Examples include hosting providers, moderation support services, and email communication platforms.

  • When we believe release is appropriate to comply with the law: This includes responding to lawful requests from government agencies or to comply with legal processes.

  • To enforce our site policies: This may involve sharing information to address violations of our Terms of Service.

  • To protect our or others’ rights, property, or safety: This may include sharing information in situations involving potential fraud or threats to safety.

Non-personally identifiable visitor information may be provided to other parties for marketing, advertising, or other uses.

We will not sell, trade, or otherwise transfer your personally identifiable information to outside parties for their direct marketing purposes.

Third party links

Occasionally, at our discretion, we may include or offer third party products or services on our site. These third party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites. We encourage you to review the privacy policies of any third-party sites you visit.

Children’s Online Privacy Protection Act Compliance (Not directly applicable in New Zealand)

While the Children’s Online Privacy Protection Act (COPPA) is a US law, our site, products, and services are directed to people who are generally 13 years old or older. We do not knowingly collect personal information from children under the age of 13. If we become aware that we have collected personal information from a child under 13 without verifiable parental consent, we will take steps to delete that information.

For users in New Zealand: If you are under the age of 18, we encourage you to seek the consent of your parent or guardian before providing any personal information on this site.

Online Privacy Policy Only

This online privacy policy applies only to information collected through our site and not to information collected offline.

Your Consent

By using our site, you consent to our web site privacy policy and the collection, use, and disclosure of your personal information as described herein.

Your Rights Under the Privacy Act 2020 (New Zealand)

Under the New Zealand Privacy Act 2020, you have certain rights regarding your personal information that we hold, including the right to:

  • Know why we are collecting your personal information.

  • Access your personal information.

  • Request correction of your personal information if it is inaccurate.

  • Make a complaint if you believe we have breached the Privacy Act.

To exercise these rights, please contact us using the contact information provided below.

Changes to our Privacy Policy

If we decide to change our privacy policy, we will post those changes on this page and update the “Last Updated” date below. We encourage you to periodically review this Privacy Policy to stay informed about how we are protecting your information.

This document was last updated on 30 April 2025.

Contacting Us

If there are any questions regarding this privacy policy, you may contact us at administration@archery.org.nz.